The logbook in which all changes are incorporated is located at
Extras → CMDB → Logbook → List view logbook. There you can filter the entries by various parameters. If possible, an entry also contains the specific changes (Which value was changed and in what respects?).
The latest change can be tracked in the bottom area of each page.
Logbook per Object
The logbook can not only be displayed as global but you can also limit the view to a single object. The category
Logbook is assigned to each object type in a fixed way. The logbook can be accessed in the
Object view via the book-icon above the category tree.
The filter functions and level of detail correspond to those of the global logbook.
Logbook per Service
For each service that has been modelled in i-doit there is a logbook, which contains the changes to all service components (or sub-services). The category is called
Service Logbook and can be added to those object types which represent these services via the
Configuration of the Logbook
You can find the configuration of the logbook at
Extras → CMDB → Logbook → Logbook configuration.
Changes do not affect existing entries.
Username that is shown in each entry can be changed in the configuration. The object title of the person object is considered as default; in most cases it consists of first name and surname.
Username changed to a fixed value, for example to "Anonymous", the logbook is anonymized. The result is that you can't retrace who made which changes anymore.
The option for the
Maximum amount of combined detailed changes causes simultaneous changes to be summarized. As a result the level of detail is decreased but on the other hand this effects an increase of performance for imports.
Activation/ Deactivation of the Logbook
You can activate/ deactivate the logbook at
Administration → System settings → Tenant settings → Logbook → Log detailed CMDB changes.
You can generate a new entry in the logbook for each object. Activate the
Logbook category within the object (see above). Then you can display the form for a new entry via the
New button. You can set
Description according to your requirements. The entry appears in the logbook after clicking the
Entries from Third-Party Systems
Archiving and Restoring Older Entries
Whether older entries are to be archived or not can be configured via
Extras → CMDB → Logbook → Archive. Here you need to state how old (in days) these entries have to be in order to be archived. This feature is helpful if the logbook is very big and the evaluation is impaired by long loading times. Archived entries are stored in a separate database table. This table is either created on a respective tenant database or on a third database instance.
Archiving is performed via the i-doit Console. This step can therefore also be automated. A corresponding example of a call and a list of parameters can be found in the corresponding article for the logbook-archive option.
Archived entries can be restored for further evaluation. This item can be found under
Extras → CMDB → Logbook → Restore.
Creation Date / Date of Change
Any changes to objects (create, change, archive, delete, restore) not only cause an entry in the logbook but also causes changes to the attributes
Creation date and
Date of change in the
General category which is assigned to all object types.
My last changed objects listing the latest changes to objects can be added to the dashboard.
The authorisation system of i-doit allows the configuration of persons (or person groups) that are allowed to have reading access to the logbook. For example, you can specify that only i-doit-administrators have the authorisation to track changes.